Global e-invoicing compliance 2025: updates and key changes

As regulatory frameworks for electronic invoicing (e-invoicing) and digital reporting (e-reporting) continue to develop, 2025 marks a new year for businesses navigating compliance requirements. Governments worldwide are introducing updated mandates to improve tax compliance, minimize fraud, and enhance the efficiency of financial transactions. A key aspect of this transition is the harmonization and adoption of Peppol, enabling standardized and secure electronic document exchange domestically and across borders within an open network.

This article provides a general overview based on available information as of the publication date. Contact Qvalia or consult official government publications for detailed guidance on current regulations.

As of January 1, 2025, Denmark enforces Phase 2 of its Bookkeeping Act, mandating that medium and large companies utilize digital bookkeeping systems.

Companies with customized digital bookkeeping systems (non-registered bookkeeping systems) will be responsible for ensuring that the system meets the requirements. Providers of these systems must comply with the Danish Business Authority’s requirements, including system requirements for storing transactions, and associated attachments, for five years and support for administrative processes, such as handling standardized e-invoices.

Germany is advancing its e-invoicing (e-invoicing) framework with significant developments in business-to-government (B2G) and business-to-business (B2B) transactions.

B2G e-invoicing

Since November 2020, all public administrations in Germany have been mandated to accept e-invoices in formats such as XRechnung, ZUGFeRD, or via the Peppol network. For suppliers to federal and particular state-level administrations, issuing e-invoices is compulsory. Due to Germany’s decentralized administrative structure, the implementation varies across federal and state levels. Here’s a comprehensive listing of state and federal-level policy.

B2B e-invoicing

Sending e-invoices is currently optional. It will become mandatory in a phased approach:

This gradual implementation allows businesses time to adapt to the new requirements. It’s important to note that while the mandate specifies compliance with EN 16931, companies can choose their preferred transmission technology, as no central platform is planned for B2B transactions.

From January 1, 2025, Malaysia’s e-invoicing mandate extends to mid-sized businesses, with full implementation for all companies by July 2025. This phased approach allows businesses to adapt progressively to the new requirements, fostering a smoother transition to digital invoicing practices.

As of January 1, 2025, Portugal’s B2G e-invoicing mandate expands to encompass all companies, moving beyond the previous focus on large enterprises. This expansion aims to enhance fiscal transparency and streamline governmental procurement processes.

Commencing January 1, 2025, Romania enforces mandatory B2C e-invoicing nationwide. This initiative seeks to improve tax compliance and reduce the shadow economy by digitally documenting all consumer transactions.

Starting November 1, 2025, GST-registered businesses in Singapore are encouraged to voluntarily transmit invoice data directly to the Inland Revenue Authority of Singapore (IRAS) via InvoiceNow. This soft launch precedes mandatory adoption phases planned for subsequent years to enhance tax reporting efficiency. Singapore has adopted the Peppol framework, which was launched nationwide in 2019.

France is preparing to implement a mandatory B2B e-invoicing and e-reporting system, with a phased rollout as follows:

2025: Preparatory steps to implement its mandatory e-invoicing and e-reporting system, scheduled to commence in 2026. A key development is the initiation of a pilot phase, expected to begin in 2025, allowing selected companies to test the e-invoicing framework and provide feedback for refinement. Formats shall follow the European EN 16931 format with Peppol as the main infrastructure.

September 1, 2026: Medium and large companies (those with turnover exceeding €50 million or more than 250 employees) must send e-invoices and comply with e-reporting obligations for international B2B transactions. Additionally, all companies must be able to receive e-invoices by this date.

September 1, 2027: The mandate extends to all companies, regardless of size, obligating them to send and receive e-invoices and fulfill e-reporting requirements for international B2B transactions.

Poland is preparing to implement mandatory e-invoicing for B2G and B2B transactions through the Krajowy System e-Faktur (KSeF) platform. The rollout is scheduled in two phases:

Currently, e-invoicing is accepted alongside paper and PDF invoices. The upcoming mandate will require using the FA(3) XML format for invoices submitted through the KSeF platform.

For B2G transactions, businesses have the option to use either the KSeF platform with the FA(3) format or the existing Platforma Elektronicznego Fakturowania (PEF), which is connected to the Peppol network and utilizes the Peppol BIS 3.0 format.

In Spain, e-invoicing and e-reporting are subject to distinct regulatory frameworks:

E-Invoicing

E-reporting and Immediate Supply of Information (SII): Already in effect, large companies (with turnover exceeding €6 million) are mandated to report all transactions electronically in near real-time.

B2G e-invoicing in Sweden has been mandatory since 2019. Building upon this foundation, the SFTI Steering Group decided on October 25, 2024, to discontinue the SFTI Technical Envelope as an SFTI recommendation, effective July 1, 2025.

This decision aligns with the ongoing efforts to standardize e-invoicing via the Peppol network and enhance interoperability and efficiency in public procurement processes.