Documents
Orders and responses
Plus catalogues and despatch advice
Network
Peppol
With participants registered for the document type
Order to invoice
Invoice from the order
The invoice references the order
Plans
From Small
Peppol orders in every plan
How a Peppol order flows
Each step is a structured Peppol message, so both parties work from the same data from order to invoice.
- Order. The buyer sends an order from a procurement system, a punchout session or the Qvalia web app.
- Order response. The supplier accepts, rejects or changes the order and replies with an order response.
- Despatch advice. The supplier tells the buyer what has been shipped and when.
- Invoice. The supplier creates the invoice from the order, so it carries the order reference the buyer needs for matching.
What you can do in Qvalia
Sending and receiving orders is included in every plan. Catalogues, order responses, despatch advice, order-to-invoice and API access are included from the Medium plan.
Send and receive orders
Exchange Peppol orders in the web app, through the Order API or by SFTP.
Order responses
Accept, reject or change an order and let the buyer know in a structured reply.
Catalogues
Send product catalogues to buyers and receive their catalogue responses.
Despatch advice
Send delivery information that the buyer can match against the order.
Order-to-invoice
Create the invoice from the order data instead of entering it again.
Supported Peppol ordering documents
Qvalia exchanges the Peppol BIS documents used for ordering. In the web app, structured responses are available for orders.
- Order and order response
Peppol BIS Order Only and Ordering. - Order change, cancellation and agreement
Peppol BIS Advanced Ordering and Order Agreement. - Catalogue
Peppol BIS Catalogue, with or without response. - Despatch advice and message level response
Delivery information and technical receipts.
Where orders start
Choose the entry point that matches how your customers buy.
Online store
B2B checkout
Business customers in your online store choose to pay by invoice, and the order can be sent as a Peppol order.
Procurement system
Punchout
Buyers shop in your catalogue from their own procurement system and send the Peppol order from there.
Solution
Order management
The overview of order-to-cash in Qvalia, from incoming order to paid invoice.
Frequently asked questions
What is a Peppol e-order?
A Peppol e-order is a purchase order sent as structured data over the Peppol network, following the Peppol BIS specifications. Buyer and supplier both need to be registered on Peppol for the order document type.
Do we need an integration to receive e-orders?
No. You can send, receive and answer Peppol orders in the Qvalia web app. For larger volumes, connect your ERP or order system through the Order API or SFTP.
Can we invoice directly from an order?
Yes. Order-to-invoice creates the invoice from the order data, so the invoice carries the buyer’s order reference. It is included from the Medium plan.
Which plans include e-ordering?
Sending and receiving Peppol orders is included in every plan from Small. Catalogues, order responses, despatch advice, order-to-invoice and API access are included from Medium. See pricing for current plan contents.
How does e-ordering relate to punchout?
Punchout lets a buyer shop in your catalogue from their own procurement system. The Peppol order that follows is handled like any other e-order. Read more about punchout.
